REQUIRED DOCUMENTATION NEW  SUPPLIERS

In order to register you in our system as a new supplier we need you to send us the following documents: 

• Supplier self-assessment.
• Supplier registration form.
• Certificate of ownership of the bank account indicated on the registration form.
• Confidentiality contract (if requested).
• List of restricted materials (if requested). 

Documentation New Suppliers: All documents required must be correctly completed, sealed and signed so that they can be accepted.

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BILLING REQUIREMENTS

To ensure that your invoices are managed quickly and efficiently, please take note of the following requirements:

 

 General Recommendations

Following these recommendations will help expedite the processing of your invoices and credit notes.

• Always include a contact email address on each invoice and credit note.
• Documents have to be printed, not handwritten.
• The payment terms on the invoice must match the payment terms indicated on the purchase order.
• Delivery notes must be evaluated.

Mandatory Requirements – Documentation New Suppliers

The following requirements are mandatory. If your invoice does not meet these, it will be rejected and returned, or payment delays may occur. If your invoice is returned, it will be necessary to send us a corrected invoice with the updated date.

Legal Requirements

Issued invoices must comply with the mandatory legal requirements, clearly indicating the following points:

• Type of document, for example, “INVOICE” or “CREDIT NOTE”.
• The invoice number and date of issue (if the invoice is rejected, indicate the new issue date).
• Company name, address, and VAT identification number of the issuing company (SUPPLIER).
• Company name, address, and VAT identification number of InCom Group (CLIENT).
• The invoice must clearly indicate VAT (Value added tax) or any other tax or withholding separately from the total amount of the invoice.
• Both the mode of transport and the agreed Incoterm must be included in the invoice.
• For purchases sent from outside Spain, each item must be identified with its tariff code.

Invoices Associated with Purchase Orders

Orders are the method of request by InCom Group. Please, before sending any invoices, ensure that you have received a purchase order. If not, request it from the person who contacted you for the purchase.

• The invoice must clearly indicate the InCom purchase order number.
• If an invoice includes more than one order, reference the order in each delivery note or invoice line.

Credit Note

• For any changes to an invoice, such as a price or quantity difference, a full credit note will be sent, canceling the original invoice, followed by a new corrected invoice.
• The credit note must reference the original invoice number and the purchase order of the invoice.
• Material returns and credit notes should never be invoiced together with a purchase.

Sending Receipts and Credit Notes

To ensure the correct receivement of invoices and to avoid unnecessary costs, we have set up email mailboxes where you can send your invoices in digital format. These mailboxes are for sending invoices exclusively.

Ingeniería de Compuestos S.L.   [email protected]

Incom Composites S.L.U.   [email protected]

Incom POLSKA SP Z.O.O   [email protected]

Incom Engineering UK Ltda.   [email protected]

Incom Kits INDIA Private Limited   [email protected]

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Invoices issued by the supplier in one month must be received before the 5th of the following month to register and account them in the corresponding month. After this date, the system will close periods, and invoices cannot be registered, so they will be carried over to the next month. This will affect your payment due dates, which will start counting from the day of registration.